Competition Terms and Conditions

Art. 5 - Registration for the Competition

By 15 February 2023 (closing date) All candidates must have submitted

the following:

a) Registration form, fully completed and signed

b) Portrait photograph (jpg; 300dpi)

c) Photocopy of the degree certificate (or, if it has not yet been issued,
a letter from the college confirming that the course has been completed and the degree obtained)

d) For the magazine accompanying the project, the following documents are required in a digital format:

• CV in German and English

• Abstract of the BA or MA degree work in German and English (max. 2 pages)

  • Theoretical work with idea sketches, colour and material concept, collages, mood boards, photos, fashion graphics (ideally also digitally; jpg; 300 dpi)

Art. 6 - Submission of Final Degree Projects

(BA or MA) for the Competition and Submission

of the Fashion Clips (optional)

By 15 March 2023 (closing date) all candidates must submit their complete final degree project (BA or MA) alongside the following:

a) Submission form, fully completed and signed

b) Written thesis (BA or MA, photocopies acceptable)

c) Originals of the final degree project (BA or MA, min. 4, max. 6 complete outfits, womenswear or menswear), each displaying first name and surname of the graduate and the name of the college. Should the collection include accessories, these can also be submitted.

d) To ensure the correct allocation of collection items and the correct way of wearing them in all presentations, each original outfit should be accompa- nied by a sketch with the first and last name of the candidate and the school, as well as a technical description and details of colours and materials.

e) A colour photograph of each of the original outfits (minimum format A5, each marked on the back with the first name and surname of the graduate and the name of the college).

f) Fashion clip (optional) compliant with the following specifications • File format mp4
• 264 Codec15-20 Mbit/s
• Standard aspect ratio of 16:9

• Audio-Codec of AAC-LC

• max. 150 MB

For the further use of the submitted visual material, it is mandatory to submit

Attachment 1 ‘Photographic material APOLDA EUROPEAN DESIGN AWARD 2023’. The submission and use of the fashion clips are subject to a separate agreement between the organiser and the candidates.

Please send the registration documents listed in Art. 5 to the following ad- dress by 15 February 2023 (closing date):

Please send the registration documents listed in Art. 5 to the following address by 15 February 2023 (closing date):

Wirtschaftsförder-Vereinigung Apolda-Weimarer Land e. V. APOLDA EUROPEAN DESIGN AWARD
Am Brückenborn 5
D-99510 Apolda

Contact: Ingo Treu

Phone: + 49 (3644) 5 16 40 06 Fax: + 49 (3644) 5 16 40 07 E-Mail: info@wifoe-ap.de www.apolda-design-award.de

Alternatively, candidates can complete their registration online through the APOLDA EUROPEAN DESIGN AWARD 2023 registration portal: www.apolda-design-award.de

Please send the collections and written BA / MA theses listed in Art. 6 to the following address by 16 March 2023 (closing date):

„Hotel am Schloß“ Apolda
APOLDA EUROPEAN DESIGN AWARD 2023 Jenaer Straße 2
D-99510 Apolda

Should you want to deliver the items specified in Art. 6 in person, please make an appointment. No personal deliveries can be accepted without prior arrangement.

Please address any questions you may have to the Wirtschaftsförder-Vereini- gung Apolda-Weimarer Land e. V.
or to the college project coordinator:

Projektkoordination Hochschulen Ungererstraße 90
D-80805 München
Contact: Anette Frankenberger
Phone: +49 (89) 3 00 13 46
Mobile: +49 (0173) 2 10 98 80
E-Mail: apolda.design.award@gmail.com

Art. 7 - Transport Cost / Insurance

• Candidates agree to cover the cost of sending all required items and documents to Apolda and to procure the necessary insurance.

• The organisers will cover the cost of returning all competition items and documents. They will also cover the cost of insurance for the duration
of the stay in Apolda and the return. The organisers will not be held liable for any presentation-related damage to any of the items submitted to the

competition (during jury work, award ceremony or other fashion events)

Art. 8 - Copyright

The submitted competition works and the associated fashion clips remain the property of the designers. By registering for participation, candidates agree to grant the organisers unlimited and unremunerated publication rights for the visual material within the framework of the APOLDA EUROPEAN DESIGN AWARD 2023.

The organisers reserve the right to use all work submitted and images thereof free of charge until 30 July 2023 for the following projects: fashion shows, presentations for companies in the fashion industry, publications in the press, on television and on the Internet, APOLDA DESIGNER NETWORK, exhibitions, publications about the competition or any other activities considered necessary to adver- tise the competition and the participating graduates. In addition, the fashion clips submitted can be used to market the project on the competition‘s website www.apolda-design-award.de until 31 December 2026.

Art. 9 - Data Protection

Personal data such as first and last name, address, telephone number, e-mail address and account details will be collected, processed and used within the framework of the APOLDA EUROPEAN DESIGN AWARD 2023. The aforemen- tioned data will be used exclusively for the purpose of participation in the APOLDA EUROPEAN DESIGN AWARD 2023 and will be treated confidentially. The data will be stored in the association’s own EDP system. Personal data will only be passed on to third parties for the implementation of sub-projects (magazine, network, etc.). Personal data will be deleted in accordance with legal requirements. This and further information on data processing in the context of the competition can be found in the information sheet in accordan- ce with Art. 13 of the General Data Protection Regulation.

You may at any time exercise your rights to access, correct, block and delete your data without stating any reasons. For further information or to object to the collection and processing of your data, please contact info@wifoe-ap.de.

Art. 10 - Prizes and Jury

The APOLDA EUROPEAN DESIGN AWARD 2023 carries a total value of € 30.000,00.

A jury of representatives from the fields of design, industry and media determines the winners and decides upon the distribution of the sum. The deliberations of the jury are confidential and secret. The jury’s decision is final and binding.

All candidates participating in the competition will be invited to the award ceremony in Apolda. The graduates and their works will be presented in the accompanying magazine and in the fashion clips.

Art. 11 - Award Ceremony and Fashion Show

The award ceremony will be held on Saturday, 24 June 2023 in Apolda

in the presence of all competition participants. It will be accompanied by a fashion show featuring original outfits submitted by the graduates

Art. 12 - APOLDA DESIGNER NETWORK

An important component of the competition is the APOLDA DESIGNER NETWORK.

To this end, the candidates are asked to produce short fashion clips of approx. 60 seconds in length to accompany the pieces they submitted to the competition. The clips will be published online in a ‘digital showroom’ (Web.tv). The production and submission of these fashion clips is optional.

This uses digital forms of presentation and dissemination that facilitate pro- ject-related communication with interested fashion companies and may lead to contacts for further career planning. The three best fashion clips will be selected by a separate jury and awarded prizes totalling € 3,000.00. They will be presented at the award ceremony.

All participants in the competition will be featured in the APOLDA EUROPEAN DESIGN AWARD 2023 Magazine.

Art. 13 - Personal Attendance

All entrants engage to attend the APOLDA EUROPEAN DESIGN AWARD ceremony on Saturday, 24 June 2023 in Apolda in person.

Entrants will in due course receive a detailed programme of the events planned for their stay in Apolda.

Please keep us informed about any changes in your address, telephone number and email address by contacting Ms Anette Frankenberger (contact details in Art. 6)

Art. 14 - Arrival and Departure

All participants in the competition undertake to arrive in Apolda by 5:00 pm on Friday, 23 June 2023. The scheduled departure day is Sunday, 25 June 2023.

The organisers will take care of accommodation for the participants.
Any guests accompanying a participant (max. two people) will have to be registered by 30 April 2023 at the latest and will be responsible
for the cost of their accommodation. (Please register your guests by email info@wifoe-ap.de)

Art. 15 - Travel Costs

The organisers will cover travel costs, accommodation incl. breakfast and board (1 x day rate of €15.00, arrival/departure day €15.00, total €30.00).

a) From Germany: 2nd class train journey

b) Participants arriving by car can claim a flat-rate reimbursement of €0.15/km. There will be no reimbursement for the use of a rental car.

c) Participants arriving from elsewhere in Europe can claim reimbursement for a 2nd class train journey or an economy class flight.

Entrants are kindly asked to pay their travel costs in advance. They will be reimbursed upon presentation of receipts (not applicable for participants coming by car) when they arrive in Apolda.

Art. 16 - Declaration of Consent

By signing the competition registration form, the entrant declares that he/she accepts the terms and conditions (Art. 1-16) governing the competition.